If your firm already has existing AML/CTF documents, you can upload them directly into Firm Verify rather than generating them through a wizard. The upload workflow is the same for Risk Assessments, Policies, Processes, and Programs.
How to upload
1 | Go to Firm > Program. |
2 | Click Upload. A dropdown appears with four options: Risk Assessment, Policy, Process, Program. |
3 | Select the document type. The upload modal opens. |
4 | Complete the fields (see below) and attach your file(s). |
5 | Click Save. |
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Fields
| Field | Required | Notes |
|---|---|---|
| Title | Required | Freeform text. E.g. ML/TF/PF Risk Assessment |
| Version | Required | Freeform text. E.g. 1.0 |
| Summary of Changes | Optional | Describe what changed in this version. |
| Mark as Reviewed | Optional | Tick this if the document has already been reviewed and approved internally. When ticked, additional fields appear: Date Reviewed, Reviewed By, and Next Review Due. |
| Date Reviewed | Conditional | Shown when Mark as Reviewed is ticked. Must not be a future date. |
| Reviewed By | Conditional | Shown when Mark as Reviewed is ticked. Select from all users and key personnel. |
| Next Review Due | Conditional | Shown when Mark as Reviewed is ticked. Must be a future date. |
| Documents | Required | Click to upload or drag and drop. Accepted: .pdf, .doc, .docx. Up to 10 files, 25 MB per file. |
What happens after saving
| Scenario | Resulting status |
|---|---|
| Saved with Mark as Reviewed ticked | Approved |
| Saved without Mark as Reviewed, then Send for Review when prompted | Under Review |
| Saved without Mark as Reviewed, then Cancel when prompted | Draft |
Frequently asked questions
Is the upload workflow the same for all document types?
Yes. The fields, save behaviour, and review flow are identical for Risk Assessment, Policy, Process, and Program uploads. Only the modal title and the document attachment label change to reflect the document type.
What if my document has already been approved internally?
Tick Mark as Reviewed, complete the Date Reviewed, Reviewed By, and Next Review Due fields. The document saves as Approved immediately — no Send for Review step required.
Can I edit an uploaded document after saving?
Documents with Draft status can be edited via the ⋮ menu. Documents with Approved or Under Review status are locked.